On March 10, 2008, the California Department of General Services (DGS) renewed D-M's Master Services Agreement (MSA Agreement Number 5-08-70-05) for Document Conversion Services, allowing D-M to continue providing document conversion and indexing services to public entities in State, county, city, and regional agencies, as well as special districts.

Conversion Services

D-M can provide a variety of services related to document management. These activities, listed more completely on our Services page, include the following:

• Processing electronically stored information (ESI) into useable formats
• Scanning paper documents
• Indexing documents to create searchable databases
• Hosting online document repositories
• Linking document data to images, allowing sophisticated image retrieval
• Preparing documents for scanning and reassembling them after scanning
• Providing electronic images in a variety of formats (e.g., TIFF, JPG, IPRO, PDF)
• Providing both black & white and color scanned images
• Scanning oversized documents up to 40" wide and 10' long
• Delivering images on a variety of media (e.g., CD-ROM, JAZ, DAT, 9-track)
• Converting images from one format to another, or from one media to another
• Converting database information to different media
• Converting database information for import into different software packages
• Optical Character Recognition (OCR)

No Need for Bids

This contract gives public entities the ability to take advantage of D-M's services at highly competitive, pre-approved rates. The DGS awarded this contract to D-M after a competitive bidding process that selected qualified firms.

How to Proceed

After obtaining internal authorization, public entities can place orders under this contract by completing STD 65 (click to download), Contract/Delegation Purchase Order, and mailing one copy to each of the following:

You can download STD 65 (click to download) or directly from the Department of General Services website. This form is in Adobe Acrobat format (PDF). You must have Adobe Acrobat Reader 3.0 installed on your machine to view the form. This reader can be downloaded for free from the Adobe website.

You can also write the OSP at the following address:

Office of State Publishing
344 North 7th Street
Sacramento, CA  95814

Local agencies may use their own purchase order document, as long as it includes the same information required on form STD 65, including the Agency Billing Code.

The CA Department of Procurement Services website provides further information on Master Agreements and Statewide Commodity Contracts.

If you have further questions about the MSA and D-M's document conversion services, please write us at ahumason@dminfo.com, or call 1-800-653-2112.