• Electronic Evidence Processing
• Document Scanning / OCR
• Document Coding
  • Database Design
  • Full Text Loading
  • Full Text Searching
  • Discovery Research
  • Privilege Log Creation
  • Conversions
• Web-Based Document Repositories
• Administrative Record Preparation
• Software Sales and Training
• Deposition Summaries
• MCLE Seminars
• White Papers

Coding Project Design

Finding critical information in a large document case can be problematic. D-M's approach is to code (or index) the relevant information from each document into a searchable CIS-FT database. Our coders read each document and extract information such as To, From, CC, Subject, Date, and so forth. This information is entered into the database where it can then form the subject of searches. Each coding project is designed specifically to match the client's needs. In addition to coding, documents are often scanned and a CD-ROM archive created.

Software Coding Options

D-M's software, the Case Information System (CIS-FT), is specialized for litigation support needs, but coding can be exported to other databases (such as BRS, Concordance, MSAccess, and Summation) according to the needs of the client.

Coded and Imaged Document Database Integration

CIS-FT is compatible with IPRO image-retrieval software and can communicate with it in a Windows environment. These two packages allow users to search, locate, and print document images.Coded information and the corresponding document image can be viewed at the same time. the CIS-FT coding and retrieval package appears in one window, while the image appears in another. The user can easily page through images while examining coded information about each image, or create search files in CIS-FT and view the actual images in the IPRO window.

For users who are currently using another image retrieval system, D-M can convert scanned images from IPRO software to other formats, such as TIFF IV.

D-M is a Value-Added Reseller (VAR) for IPRO image retrieval software, and D-M installs IPRO software as well as CIS-FT. IPRO Inc. of Phoenix is a major provider of document imaging software.

Quality Control

Disciplined conventions ensure that data will not be missed or overlooked due to spelling variations or incorrect entries of dates or codes. Specific quality control methods ensure that documents are treated in a consistent way even when many coders are required to complete a job.

Sample Coding at No Cost

To facilitate database planning, D-M will design a database and code a few hundred pages of project documents at no cost. This initial coding provides the basis for subsequent design discussions between the client and D-M.

Costs

D-M provides estimates for document coding based on a description of the volume of documents and the required keys (fields). D-M bases this quote on a representative sample of the documents. Per page or per document costs are a function of the number and nature of keys required, the quality of the documents and, to an extent, the total volume.

For more information regarding document coding, contact us at info@dminfo.com , or call 1-800-653-2112.